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THE TRUTH ABOUT DOWNLOAD FEES
Software that is a must for every
PC. |
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= Windows Key
Keystroke --> Function
+ E Opens Windows Explorer
+ Pause/Break Opens the System Properties dialog box + U Opens the Utility Manager
+ R Opens the Run… prompt
+ F Opens the Search for Files and Folder window
+ Alt + F Opens the Search for Computer window
+ M Minimize all windows
Shift + + M Maximize all windows (after minimizing them)
+ D Minimize all windows to the desktop, and then restore all Windows
+ L Lock Computer
Ctrl + Shift + Esc Opens the Windows Task Manager
Alt + F4 (in a program) Closes the program Alt + F4 (from desktop) Opens the Windows Shutdown/Restart dialog box
Alt + Enter Opens the Properties page of a selected item
Shift + Insert CD/DVD Inserts a CD/DVD without triggering Autoplay or Autorun
Shift + Delete Permanently deletes an item (rather than sending it to the Recycle Bin)
Alt + Tab Switch between open programs
Right-click + drag a file Brings up a menu to copy, move, or create a shortcut
F5 (or Ctrl + R) Refresh Internet Explorer page, or refresh any other window
Ctrl + A Select All
Ctrl + C Copy
Ctrl + X Cut
Ctrl + V Paste
Ctrl + Z Undo
Ctrl + P Print
Right-click on the icon of a program or shortcut; go to Properties; click on the Shortcut tab; enter your custom keystroke combination in the "Shortcut key" field (it will only let you assign key combos that aren't already taken)
Microsoft Word Shortcuts
No matter how long you've been using Microsoft Word, you can always learn some of the great tricks for Word.
Shortcut Function
Ctrl+A Select all text in a document
Ctrl+Shift+A Format selected text as all caps
Ctrl+B Bold the selected text
Ctrl+C Copy the selected text or object
Ctrl+Shift+C Copy the format of the selected text
Ctrl+D Display the Format | Font dialog box
Ctrl+E Center the selected paragraph
Ctrl+Shift+H Apply hidden text formatting to the selected text
Ctrl+I Italicize the selected text
Ctrl+J Justify the selected paragraph
Ctrl+K Insert a hyperlink within the selected text
Ctrl+Shift+K Format select text as small caps
Ctrl+L Left align the selected paragraph
Ctrl+M Indent the selected paragraph from the left
Ctrl+Q Remove paragraph formatting from selected paragraph
Ctrl+R Right align the selected paragraph
Ctrl+T Apply a hanging indent to the selected paragraph
Ctrl+U Underline the selected text
Ctrl+Shift+D Double-underline the selected text
Ctrl+Shift+W Underline the selected words but not spaces
Ctrl+V Paste cut/copied text or object
Ctrl+Shift+V Paste copied format
Ctrl+0 Add/Remove one line space before the selected paragraph
Ctrl+1 Apply single-space lines to the selected text
Ctrl+2 Apply double-space lines to the selected text
Ctrl+5 Apply 1.5-space lines to the selected text
Ctrl+Spacebar Remove selected text's manual character formattingLearn to use Undo. Make a mistake
Press {ctrl}Z or choose Undo from the Edit menu right away. Keep pressing {Ctrl}Z to backtrack through and undo the most recent editing changes you've made.
Save often. Use {Ctrl}S or click the Save button on the Standard toolbar. Save your work frequently. You can also instruct Word to automatically save your work periodically. Open the Tools menu, select Options, click the Save tab, and activate the Save AutoRecovery Info Every option. You can specify an interval from 1 to 120 minutes.
Quickly move around in a document. To move to the top of a document, press {ctrl}{Home}. To move to the bottom of a document, press {ctrl}{End}. To go to the top of the next page, press {ctrl}{Page Down}. For the top of the preceding page, press {ctrl}{Page Up}.
Open menus and select commands from the keyboard. Press {Alt} plus the letter that's underlined to open a menu such as File, Edit, View, and so on. Once a menu is open, you don't need to press {Alt} to select a command; just press the underlined letter of the command you want to select. Here are some common examples: Quick print preview: {Alt}F,V. Quick save as: {Alt}F,A. Quickly reopen the first document in the most recently used file list: {Alt}F,1.
Four ways to select a block of text.
1. Use the mouse. Just click and drag the mouse to select text.
2. Use {Shift} plus the arrow keys. Hold down {Shift} and press an arrow key to select text in the desired direction. To select a word at a time, press {ctrl}{Shift} and the left or right arrow key.
3. Use the mouse with the {Shift} key. Move the mouse pointer away from the cursor position, hold down {Shift} and click to select all the text between the cursor and the place where you clicked.
4. Frustrated when you try to select text with the mouse past the bottom of the currently visible page and Word leaps past what you want to select Those are the times to use {Shift} plus the down arrow key instead of the mouse.Select a word. Double-click on it. If a space immediately follows the word you select, the space gets selected, too. Punctuation is ignored.
Select a sentence. Hold down {ctrl} and click anywhere in the sentence. Why would you want to select a sentence To change something about the sentence's appearance, to count the words or letters in the sentence by opening the Tools menu and choosing Word Count, to run a spelling or grammar check on the sentence, or to copy, move, or delete it.Select a paragraph. Triple-click within the paragraph or move the mouse just past the left margin of the paragraph. When the pointer changes to a right-pointing arrow, double-click to select the whole paragraph.
Select a table. Select a table by holding down {Alt} and double-clicking anywhere in the table.
Select all the text between the cursor and… To select all the text between the cursor and the end of the current line, press {Shift}{End}. To select the text from the cursor through the end of the current paragraph, press {ctrl}{Shift} and the down arrow. To select the text from the cursor to the end of the document, press {ctrl}{Shift}{End}.
Select an entire document. Press {Ctrl}A. Why would you want to change the font or to add or remove formatting. Once you've selected the entire document, apply the formatting to everything, and either leave it applied or apply it again to remove it. For example, suppose some text in your document is underlined and you want nothing underlined. To avoid spending time visiting each underlined section of text and un-underlining it, select the whole document with {Ctrl}A. Press {Ctrl}U to apply underlining to the entire document, then press {Ctrl}U again to remove the underlining. Be careful when you use {Ctrl}A. If you accidentally press {Delete} or type a keystroke and erase everything, don't panic and don't fret. Just press {Ctrl}Z or choose Undo from the Edit menu.
Grow font, shrink font. Here are three quick ways to change the size of selected text: Use the Format dialog box. Use the Font button on the Formatting toolbar, or use the Grow Font and Shrink Font shortcuts, which are {ctrl} plus the open- and close- square bracket characters, respectively.
Choose the correct view. The first five commands on the View menu often confuse even experienced Word users. They are: Normal, Online Layout, Page Layout, Outline, and Master Document. The default view is Normal, but you'll probably want to work in Page Layout most of the time—it's the WYSIWWP ("what you see is what will print") view.
Rename an existing document. Use Save As. When you need to use an existing document as the basis for a new one, don't overwrite the old document. As soon as you open it, press {Alt}F and then press A. (Or open the File menu and choose Save As.) Then immediately type a new name or change some part of the old one.
Print envelopes. Want to address your envelopes in the printer Type an address in a blank document or open a letter. Open the Tools menu and select Envelopes And Labels. Click the Envelopes tab, enter the return address if you want one, and click Print.
Expand your vocabulary. Word has a built-in thesaurus. Press {Shift}{F7} or open the Tools menu, select Language, and then Thesaurus. Word will display a list of synonyms for the word you've selected or the word closest to the cursor.
Make friends with the right mouse button. Don't be afraid to right-click on a block of text or a table cell. The shortcut menu offers immediate access to some handy formatting options.
Paste plain text. When you copy and paste text from a Web page or another document, the text brings its formatting into your document. To get around that behaviour, copy the text and place the cursor where you want to insert the copy. Then, open the Edit menu, choose Paste Special, and select the Unformatted Text option. Advanced Tips
Instant AutoCorrect. Right-click on a word that's flagged as misspelled. If a correct suggestion appears on the shortcut menu, choose it from the AutoCorrect submenu to create an AutoCorrect entry.
Fine-tune blank lines. If you're trying to squeeze extra text on a page, you don't have to open the Format menu. You can fine-tune the vertical space a blank line occupies between lines of text. Select the paragraph mark in the blank line and use the {ctrl}} (Grow Font) or {ctrl}{ (Shrink Font) shortcuts to increase or decrease the size of the paragraph mark, thereby increasing or decreasing the height of the blank line.
Effortless AutoText. Save time by inserting AutoText automatically. Type an entry name and press {F3}. Or take advantage of Word's AutoComplete feature. Just open the Tools menu, select AutoCorrect, click the AutoText tab, and turn on the Show AutoComplete Tip For AutoText And Dates option. With this feature active, Word will show a ScreenTip after you begin typing an AutoText item. Just press {Enter} and Word will insert the item for you. (This feature works the same way with dates and days of the week.)
Marker display. Work with paragraph markers and tabs displayed. Simply click the Show/Hide button on the Standard toolbar. Displaying those normally hidden characters helps you avoid inadvertently deleting objects or changing formatting; it also helps you figure out funky alignment and extra white space problems.
Use AutoCorrect as a text expander. You don't have to keep typing those long words or phrases you have trouble with. Come up with a three or four-letter abbreviation for it and add it to AutoCorrect. For example, say you often need to type Indianapolis. Press {Alt}T (to open the Tools menu) and press A to select AutoCorrect. Type indy, press {Tab}, type Indianapolis, and press {Enter} twice. Now, any time you type indy followed by a space or any punctuation, Word will "automatically correct" that spelling and replace it with Indianapolis. You can save up to 255 characters in an AutoCorrect entry. (If you need more characters or you want to include pictures along with text, use AutoText instead.)
Clear a table. If you need to delete the contents of all the cells in a table, just select the table and press {Delete} (not {Backspace}).
Display built-in styles. When you create a document, Word starts you out with five basic styles. If you need to apply a more specialized style, hold down {Shift} and click on the arrow beside the Style box. Word will expand the Style list to include all its built-in styles. Just select the one you need and Word will apply that style and add it to your document.
Quick table column total. Put the cursor in the last cell in a column of numbers. Open the Table menu, select Formula, and press {Enter} to accept the default Sum function.
Styles as you go. Define styles on the fly: Format a paragraph the way you want, type a name in the Style box, and press {Enter}.
Quick Field Toggle. Press {Alt}{F9} to quickly toggle field code display on and off.
Outlook 2002 Tips
Submitted by Office XP UsersSee a Group's Schedule at a Glance
Do you often set up meetings for the same set of people? The Calendar group schedule in Microsoft Outlook® makes it easy for you to see the combined schedules of a number of people or resources at a glance.
You can create and save multiple group schedules, each showing a group of people or resources. For example, one group schedule might contain all employees in a department. Another might contain all conference rooms in a building.
To create a group:
Click Calendar on the Folder List (or in the Outlook Shortcuts bar).
Click Schedules in the Advanced toolbar.
In the Group Schedules dialog box, click New.
Type a name for the new group schedule, and then click OK.
In the dialog box that appears, click the Add Others button, and then click either Add from Address Book or Add Public Folder.
Select the names or the public folder, and then click Save and Close.
To view the group calendar, select the group schedule you want to view, and then click Open.Put Outlook Notes on Your Desktop
In Microsoft Outlook® version 2002, notes are the electronic equivalent of paper "sticky" notes. You can use notes to jot down questions, ideas, reminders, or anything you would write on note paper.
To create a note in Outlook:
On the File menu, point to New, and then click Note.
Type the text of the note.
To close the note, click the × in the upper-right corner of the note.
You can also make Outlook notes accessible from your Microsoft Windows® desktop by creating the following shortcut:
Right-click the desktop, point to New, and click Shortcut.
In the Type the location of the item box, type the following path: "C:\Program Files\Microsoft Office\Office10\OUTLOOK.EXE" /c ipm.stickynote
Click Next, name the shortcut, and then click Finish.
Now, when you double-click the shortcut, an Outlook note will appear on your desktop.Display Non-consecutive Dates in Outlook Calendar
The Microsoft Outlook® Calendar displays dates consecutively—usually in single week or month view. But sometimes it's useful to see several non-consecutive (but key) dates at a glance. For example, if you met with the same client on January 12 and 19, March 31, and April 4, you might want to view those dates in a single pane, giving you easy access to meeting summaries, attachments, and lists of attendees.
To view non-consecutive dates:
On the right side of the window in the Date Navigator (the small calendar that displays the current month), click the first date you want to view.
While holding down the CTRL key, click any other dates you want to view. (To remove a date, click it again.)
You can display up to 14 non-consecutive days!
Save Multiple Attachments Simultaneously
When you receive an Outlook message containing several attached files, you don't have to open and save each file separately. You can save multiple attachments to the same location in a single step. Here's how:
Click Save Attachments on the File menu.
When the Save All Attachments dialog box opens, click OK.
Then select the folder where you want to save the files, and click OK.
Note: When you use this shortcut, you must save all the files to the same folder. To save each attachment to a different folder, you will need to save them individually.More Calendar-Viewing Shortcuts
Customizing your Outlook Calendar view, In Outlook Calendar, do the following:
Press ALT+MINUS SIGN (-) to display the current week.
Press ALT+EQUAL SIGN (=) to display the current month.
Change Your Calendar View in Two Keystrokes
Did you know you can use a keyboard shortcut to modify the number of days visible in your Outlook calendar? Just press ALT and any number between one and 10. The number determines how many days will be displayed, starting from the current date. So, for instance, to see an eight-day span, just press ALT+8.
For this tip to work, you must use the number keys on the keyboard, not the numeric keypad.Open Web Pages Within Outlook
With Microsoft Outlook version 2002, you can view a recently visited Web site without minimizing or closing Outlook. When you select a Web site address from the Address Bar, the Web page appears within Outlook. It is a quick, easy, and great new feature.
To open a Web page from within Outlook:
On the Address Bar (located above and to the right of the area where your e-mail messages appear), click the vertical line next to Address, and then slide it to the left until you see the Address box and the Go, Stop, and Refresh buttons.
Do one of the following:
In the Address box, type the address for the Web page you want to display (such as http://www.microsoft.com), and then click Go.
Select an address from the list.
To return to the Outlook folder you selected prior to viewing the Web page, click the Back button on the Address Bar.Use vCards to Send Your Business Contact Information
Microsoft Outlook supports the use of vCards, the Internet standard for creating and sharing virtual business cards. By adding a vCard to your e-mail signature, you can include your business contact information with each e-mail message you send. If you receive a vCard and would like to save the information it contains, simply double-click it, and it will open as a contact item that you can easily save to your Contacts folder.
To include a vCard with your e-mail signature:
On the Tools menu, click Options, and then click the Mail Format tab.
Under Signature, click Signatures, and then click New.
Select the options you want, and then click Next.
Under vCard options, select a vCard from the list or click New vCard from Contact.Get Rid of Space-Stealing Files in Outlook
I work for a support help desk, and my tip helped reduce one of our most common calls: mailboxes that have exceeded our company's size limit.
When it's time to clean up their mailboxes, most people have trouble finding and deleting the messages that take up the most space, such as those with large attachments. Here's a fast way to expose the space stealers hiding in your Outlook folders.
To create a customized search file in Outlook:
On the Tools menu, click Advanced Find, and then click the More Choices tab.
In the Look for box, click Messages.
In the Size list, click greater than, and then type a number such as 500 (for files that are 500 kilobytes or larger).
Select the remaining search options you want, and then click Find Now.
When the search is complete, you can save it as a shortcut. Here's how: Click Save Search on the File menu of the Advanced Find dialog box and save it somewhere you can find it easily later, such as your desktop. Then, the next time you want to run this search, just double-click the shortcut.
Color-Code Your Calendar
In your Outlook Calendar, you can use colours to help you manage your appointments. For example, you can choose colours with predefined labels such as "Personal", "Needs Preparation," or "Must Attend;" or, you can create your own labels. Here's how:
To colour an appointment or meeting with a predefined label:
Click Calendar.
Right-click an appointment or meeting, point to Label on the shortcut menu, and then click a colour-coded label in the list. (To remove the colour from the appointment or meeting, in the Label list, click None.)To create your own collared label:
Click Calendar.
Right-click an appointment or meeting, point to Label on the shortcut menu, and then click Edit Labels.
Pick the colour you want to rename, type in your new label name, and then click OK.Quarantine E-Mail Messages from Unknown Sources
Want to keep e-mail messages from people that you don't know out of your Inbox? You can set rules to move messages from unknown sources to a separate folder where you can sort through them at your leisure.
First, create a new folder in your Inbox to hold any mail sent by an unknown source:
In the Folder list, right-click Inbox and click New Folder. (If your Folder list is not visible, click Folder List on the View menu.)
Type a name for the folder, such as Unknown Sender, and click OK.
Next, create a new rule with the Rules Wizard:
On the Tools menu, click Rules Wizard.
Click New, and then click Start from a blank rule.
Click Check messages when they arrive, and click Next.
In the Which condition(s) do you want to check? box, select the on this machine only check box.
Click Next.
In the What do you want to do with the message box, click move it to the specified folder.
In the Rule description box, click specified, click the folder you created (such as Unknown Sender), and then click OK.
Click Next.
In the Add any exceptions box, select the except if sender is in specified Address Book checkbox.
In the Rule description box, click specified.
In the Add Address List dialog box, choose Outlook Address Book, click Add, and then click Next.
Type the name of your rule, click Finish, and then click OK.Smart Tags Bring Outlook Features to Word
You can use Microsoft Word smart tags to update your Outlook Address Book and more.
When you type a person's name, Word 2002 recognizes it and marks it with a smart tag indicator. When you click the Smart Tag Actions button, a list of several possible actions appears. For example, you can choose to add the person to your Outlook Contacts list, send an e-mail message, or schedule a meeting.
Note: To turn this feature on or off, on the Tools menu, click AutoCorrect Options, then click the Smart Tags tab, and select or clear the Person names (English).Find Related Messages in Outlook
Do you end up scanning your Outlook folders to find messages you've previously sent or received as part of an extended e-mail conversation? Outlook can find and display these messages for you, if they are part of the same conversation string.
Select one of the messages in the e-mail conversation.
On the Actions menu, point to Find All, and then click Related Messages.
There's also a shortcut that you can use to find related messages. When you open an e-mail message that you have already replied to, a yellow information bar indicates the date and time you replied to the message and provides a link you can use to find all related messages. Just click the information bar to view related messages.
Note: In Outlook version 2002, the information bar also indicates whether the sender is currently online, and if that sender is an Instant Messenger contact.Return Meeting Responses to the Right Person
Most administrative assistants have permission to send meeting requests from their bosses' accounts—but sometimes, responses to those meeting requests end up in their bosses' mailboxes. Here's a way to return responses to the administrative assistant:
You can grant someone permission to send e-mail requests for you by using the Delegate Access feature: On the Tools menu, click Options, click the Delegates tab, and then click the Add button. With that done, it's easy to specify that responses be returned to that person as a delegate.
To return responses to delegates:
On the Tools menu, click Options, and then click the Delegates tab.
Select the Send meeting requests and responses only to my delegates, not to me.
Note: There are many ways to set up delegate access. To learn more, search under delegate access in the Microsoft Outlook Help file. Please note that the Delegate Access feature requires Microsoft Exchange.
Remove Outdated Names from the List in Outlook
As you start typing an e-mail address into the To, Cc, or Bcc boxes of a message, Outlook version 2002 offers a list of names and e-mail addresses that match what you've typed so far. That way you can choose from the list instead of continuing to type. I like to use the DELETE key to remove outdated names from the list.
To delete a name from the list:
Use the UP ARROW key or DOWN ARROW key to select the name.
Press DELETE.
Note: Only those names/e-mail addresses that you have previously sent e-mail to will appear in the list.
Manage Multiple E-Mail Accounts with Outlook 2002
The great thing about Web-based e-mail accounts (such as MSN® Hotmail®) is that you can access them anytime and anywhere you have access to the Web. On the other hand, the Web interface offers a much less powerful and flexible way to manage your e-mail messages.
If you use Outlook to store and manage your Web e-mail, you get the best of both worlds. With Outlook 2002, you can easily access your Web-based e-mail. Here's how:
On the Tools menu, click E-mail Accounts.
Click Add a new e-mail account, and then click Next.
Click HTTP, and then click Next.
Add your e-mail account information (enter your user and logon information and select your mail service provider), and then click Next.
Click Finish to set up your account.
Now your Web-based account will appear alphabetically in your Folder List. If your Folder List is not currently visible, click Folder List the View menu.
Use Multiple Signatures in Outlook 2002
With previous versions of Outlook, you could create attractive signatures to place at the bottom of new e-mail messages. Outlook version 2002 expands this feature, enabling you to add signatures to replies and forwarded messages too. You can even choose one signature for new messages and another for replies. Here's how you set it up:
On the Tools menu, click Options, and then click the Mail Format tab.
Under Signature, click the Signature for new messages drop-down menu, and then click the signature you want to use.
Click the Signature for replies and forwards drop-down menu, and then click the signature you want to use.
Click OK.
Discourage Junk E-Mail Senders
You can tell junk e-mail senders that there's nobody home. How? When you empty the contents of your Deleted Items folder, Outlook 2002 gives you the option to accept or decline to send the reply requested by the sender. (Outlook 2002 also gives you the chance to do this as soon as you read the message.) Many senders request a reply to confirm that they've reached a working e-mail address. The best practice is to discard these messages without responding. If senders perceive your e-mail address is no longer valid, they might remove it from their lists, which could mean less junk e-mail in the future.
Note: Outlook 2002 includes many features you can use to limit the junk e-mail you receive. Get tips from the Assistance Centre.Open, Dismiss, or Snooze Multiple Reminders at the Same Time with Outlook 2002
Did you know that you could act on more than one reminder at a time in Outlook 2002? Your reminders are listed in the Reminders window, which is accessible from the View menu. From there you can open, dismiss, or "snooze" multiple reminders with a single click.
To work with multiple reminders:
Select the first reminder.
Hold down CTRL.
Select any additional reminders.
Click Open Item, Dismiss, or Snooze.
Microsoft Word Shortcuts
To add a border to page, open the Format menu, select the Borders and Shading option, and click the Page Border tab. Faster Go To. Double-click the left end of the status bar to bring up the Go To tab so you can jump to an item in your document such as bookmark, a specific page, a table, a section, and so on.See two parts of a document at the same time by choosing Split from the Window menu and clicking to place the split bar where you want to divide the document window. Separate vertical scroll bars allow you to bring different portions of text into view—and you can set different view preferences for each pane (such as normal view in the top pane and page layout in the bottom). To restore the panes to a single window, just double-click the split bar or drag it beyond the top or bottom of the window.
Selective word count. Need to know how many words, characters, paragraphs, or lines appear in a portion of a document Just select the text you want to run the count on prior to choosing Word Count from the Tools menu.
Trimming ragged text by turning on hyphenation. When text contains many long words and your left and right margins are close to one another, your right margin can look ragged. To help smooth out that edge, choose Language from the Tools menu, select Hyphenation, click in the Automatically Hyphenate Document check box, and click OK.
Copy formatting to more than one block of text. To copy the formatting from the current word or paragraph, click the Format Painter button on the Standard toolbar and then select the word or block of text to which you want to apply that formatting. To copy the same formatting to more than one block of text, double-click on the Format Painter. Then you can apply the formatting to several different blocks of text. To turn off the Format Painter, just click it or press {Esc}.
Jump quickly between documents. If you work with a lot of open, overlapping documents, here's a quick way to cycle between them: Press {ctrl}{F6} to jump from one to the next; {ctrl}{Shift}{F6} will jump you backward.
Insert and format symbols. For instant access to thousands of special symbols, like foreign characters and wild and crazy icons, open the Insert menu, choose Symbol, and look through the selections available with different fonts and subsets of fonts. After you insert a special character or symbol, you can then select it and use {Grow Font} and {Shrink Font} on it!
Create a desktop shortcut to a document. To create a document shortcut, first highlight some text to serve as a target in the document and click the Copy button. Next, minimize the Word window or drag it out of the way so you can see the Windows desktop. Then, right-click on the desktop and choose Paste Shortcut. You'll probably want to change the shortcut name to something more meaningful. To do this, click on the shortcut to select it and then press {F2} to activate the label for editing. Type the desired name and press {Enter}. Close your document, clicking Yes to save your changes. You can even exit Word, if you want. Then simply double-click on the desktop shortcut. Word will open the associated document, navigate to your target text, and select it.
Things You Don't Have to DoWorry. You don't have to worry about doing something wrong. Just get familiar with the program and experiment with Word features. If something looks wrong or funny, that's when you use the Undo feature. Press or type the wrong thing, try {Ctrl}Z to undo whatever you did. Always remember you can press {Ctrl}Z or choose Undo from the Edit menu to undo changes one at a time. Aside from deleting a file or failing to save a file, there's almost nothing you can do that isn't reversible.
Use Microsoft's conventions. You don't have to use the term "insertion point." Just call it the cursor. That blinking thing that tells you where the stuff you type goes. Anything but "insertion point."
Move your hands from the keyboard. You don't have to use the mouse to do things like open menus, select or format text, or move the cursor. You may find you work more efficiently if you're not always moving your hand from the keyboard to the mouse. Press {Home} to move to the beginning of the current line, {End} to move to the end of the current line. Press {ctrl} and the left or right arrow to move one word in either direction. Hold down {Shift} while pressing those keys to select the text between the cursor and the beginning or the end of the line, respectively.
Select the entire paragraph to change formatting or style. You don't have to select the entire paragraph to change the paragraph's formatting or style. Just click anywhere in the paragraph and choose the desired format or style. A good example is justification. Just click anywhere in the paragraph, then click the Align Left, Align Right, or Justify button on the Standard toolbar.
Work in one document at a time. You don't have to close one Word document before you open another. Open as many at a time as you want to. Use the {ctrl}{F6} keyboard shortcut or the Windows menu to move quickly between open documents.
Risk missing something you're looking for. You don't have to visually scan and manually scroll through a document looking for a word or phrase. Use {Ctrl}F to open the Find tab, and let Word locate the text for you.
Waste time during spelling check. You don't have to repeatedly click Ignore or Ignore All every time the spell-checker stops on a proper noun or a term that's commonly used in your documents. Click Add so you don't waste time checking the same words over and over.
Delete old text you're replacing. If you're selecting a big block of text that you're planning to replace with new text, you don't have to delete the old text first. Select the old text and start typing the new text. The first keystroke replaces the old selected text. Don't waste time pressing {Delete} first.
Press {Backspace} over and over. You don't have to press {Backspace} a dozen times to delete a word or phrase. If you type something and then change your mind, pressing {ctrl}{Backspace} to delete a word at a time is much faster than pressing {Backspace} over and over again. There's only one thing more wasteful: using the mouse to click on the beginning of the word or phrase and then pressing {Delete} repeatedly. If you get overzealous with {ctrl}{Backspace} and delete one word too many, press {Ctrl}Z to bring it right back.
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